The Company
Claire Zinnecker Design is an award winning boutique interior design group based in Austin, TX. Claire is a firm believer that every space tells a story.
The Role
Claire Zinnecker Design is seeking a part-time Procurement Lead with experience in residential and commercial projects to join our Austin, Texas team! In this role, you will partner closely with the Lead Designer and Junior designer to contribute to ongoing projects. This role requires a go getter with a positive attitude that loves to work hard and go above and beyond for the team and our clients. The ideal candidate is a quick learning, creative, resourceful and self-motivated person, who enjoys working in a fast-paced environment and has a desire to grow as a key member of a small, collaborative team.
Your Responsibilities
- Support projects in the design and production phases of projects.
- Support CZD from an administration perspective
- Sourcing and procurement of FF&E for both commercial and residential projects.
- Translate designs into technical decks for pricing.
- Source materials, furniture and decor options within the established aesthetic, budget and timeline approved by client and team.
- Work with custom vendors to develop product per project.
- Understanding of architectural plans and drawings.
- Be the go-to expert on vendors and brands for all building materials, fixtures, appliances, finishing materials, and FF&E including furniture, window treatments, drapery, fabrics, wall coverings, wall treatments, lighting, carpeting, regular painting, decorative painting, decorative finishes, art and accessories
- Work directly with clients, architects, contractors, sub-contractors, fabricators, artisans, vendors, and developers throughout all phases of the design process, proactively anticipating and addressing project needs.
- Obtain quotes, pricing and lead time from vendors to develop and manage client proposals, schedules and estimated budgets.
- Maintain relationships with new and existing vendors.
- Attend shows, procure product samples and maintain the organization of the material library.
- Oversee administrative operations for the business including project samples and the company’s sample library and management of payment processing, furniture schedules and order tracking and delivery.
- Research new products and materials and keep the materials library organized.
- Type up and organize meeting notes, project status, deliverables, etc. and maintain organized client binders.
Phases
Procurement:
- Handle quotes/invoices with bookkeeper (all run through Design Files / Quickbooks)
- Work closely with Junior Designer / Project Management to ensure all purchases adhere to budget and timeline
- Coordinate and record payments to ensure proper accounting, controls and budget management
- Negotiate and order all materials, appliances, furniture, fixtures, decor and treatments once approved by client and Creative lead
Purchase Coordination:
- Create and coordinate installation timelines and schedules with Junior Designer and Lead Designer
- Track orders and provide weekly status reports
- Monitor and record information in internal systems as orders move through the ordering, accounting, production and delivery stages
- Provide forecasting date to the bookkeeper lead to ensure cash flow is in line with the purchasing schedule
Delivery & Installation:
- Collaborate with shipping/receiving companies or contractors to ensure products are received as ordered and problem solve any deviations
- Resolve damaged and incorrect products received
Your Experience + Requirements
- Flexible hours for a part-time position
- Ability to work on multiple projects concurrently
- Degree in interior design, design school or equivalent experience
- Experience in Design Files is a plus but not required
- Proficient in Excel, Word, Outlook- must be prompt and utilize strong communication skills when responding to emails
- Proficient at navigating showrooms, obtaining pricing, reserves, also must have knowledge of other trade resources and vendors
- Excellent attention to detail and highly organized with a strong ability to prioritize
- Excellent communication, interpersonal and time management skills with an ability to adapt to the daily needs of the design team
- Must have valid driver’s license and insurance with reliable vehicle
- Have a positive, friendly, professional attitude and a good sense of humor
- Able to hit the ground running and work some evenings and weekends as needed
- Can take a proactive and positive approach to problem solving.
Salary
Commensurate upon experience
- Your resumé
- Cover Letter
- Portfolio of your work